Last updated: March 2026
Welcome to the Privacy Policy Audit My Carbon. Audit My Carbon (“we”, “us”, “our”) is committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, and protect your information.
1. Who We Are
Audit My Carbon is a carbon audit and sustainability consultancy based in the United Kingdom. Our website is auditmycarbon.com/. For data protection queries, contact us at: contact@auditmycarbon.com.
2. What Data We Collect
We collect the following types of personal data:
- Contact information — name, email address, phone number, company name submitted via our contact form.
- Usage data — pages visited, time on site, browser type, IP address (via analytics).
- Calculator inputs — data entered into our carbon calculators (not stored or linked to your identity).
- Communications — emails and messages you send us.
3. How We Use Your Data
We use your data to:
- Respond to your enquiries and provide our carbon audit services
- Send you service-related communications you have requested
- Improve our website and services through anonymised analytics
- Comply with legal obligations
4. Legal Basis for Processing
We process your data on the following legal bases under UK GDPR:
- Legitimate interests — responding to business enquiries and improving our services
- Contract — fulfilling our obligations where we have agreed to provide services
- Legal obligation — where required by law
- Consent — for any marketing communications (you may withdraw consent at any time)
5. Data Retention
We retain contact form submissions for up to 2 years. Client project data is retained for 7 years to comply with UK accounting and legal requirements. Analytics data is retained for 26 months. You may request deletion of your data at any time (subject to legal retention requirements).
6. Third Parties
We may share your data with:
- Hosting provider — our website host processes data on our behalf under a data processing agreement
- Email services — used to send and receive communications
- Analytics providers — anonymised usage data only
We do not sell your personal data to any third parties.
7. Cookies
Our website uses essential cookies required for the site to function, and optional analytics cookies to understand usage. You can manage cookie preferences through your browser settings. We use no advertising or tracking cookies.
8. Your Rights
Under UK GDPR you have the right to:
- Access — request a copy of the personal data we hold about you
- Rectification — request correction of inaccurate data
- Erasure — request deletion of your data (right to be forgotten)
- Restriction — request we limit how we use your data
- Portability — receive your data in a machine-readable format
- Objection — object to processing based on legitimate interests
- Withdraw consent — at any time, for consent-based processing
To exercise any right, email us at contact@auditmycarbon.com. We will respond within 30 days. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
9. Data Security
We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. Our website uses HTTPS encryption for all data transmission.
10. International Transfers
Where your data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page with an updated date. Continued use of our website after changes constitutes acceptance of the updated policy.
12. Contact Us
For any privacy-related questions or to exercise your rights, contact us at: contact@auditmycarbon.com
For more information about your data protection rights, you can visit the Information Commissioner Office (ICO) website.